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Management Team
2007 - 2008  Front Row left to right:
Heather Collins, Communications Coordinator
Carol Schultheis, Events Coordinator
Jeannie Allen, Finance Coordinator
Lisbet Kline, Membership Coordinator
Back Row left to right:
Carole Argulewicz, Director Coordinator
Peggy DiSunno, Team Coordinator
Chris Klepeis, Marketing Coordinator
Not Pictured:
Harriette Walters, Education Coordinator
(To e-mail any of the above, just click on the name) 2007 STRATEGIC PLAN (PDF)
RMT MEETING MINUTES
JOB DESCRIPTIONS FOR REGIONAL MANAGEMENT TEAM POSITIONS Application for Regional Management Team 2008-2010 Member Information Sheet 2008-2010 QUALIFICATIONS/SKILLS FOR ALL TEAM MEMBERS -
Planning/organization skills -
Communication skills -
Delegation skills -
Motivational skills -
Time availability appropriate to each position -
Flexibility and open-mindedness -
Good listening skills -
Positive approach to problem-solving top MEMBERSHIP COORDINATOR (elected by regional membership) -
Represents the interests of chapter membership via contact with Chapter Membership Chairs and individual chorus members -
Provides and facilitates a forum for Chapter Membership Chairs at regional events -
Provides tools to chapters for membership growth and retention -
Coordinates planning with Marketing Coordinator for membership drives -
Organizes and facilitates the application process and presentation of the Community Activity Award to winner during regional contest weekend -
Provides membership recognition at regional events through displays, signage, awards, etc -
Helps new chapters through the Chartering Process -
Develops staff and trains future Chapter Coordinator top COMMUNICATIONS COORDINATOR (a regional appointment) -
Maintains the communications link between the international organization and the region -
Develops and maintains the regional leadership database -
Maintains a clear and complete record of regional meetings and activities -
Prepares for, records and distributes minutes of all meetings of the regional management team to members of the team, chapters within her region, the International Bylaws and Rules Specialist, and the Director of Corporate Services at international headquarters -
Prepares correspondence for the regional management team -
Chairs the nominating committee which prepares the slate of candidates for election to the positions of Team Coordinator, Directors' Coordinator and Chapter Coordinator -
Oversees production and distribution of regional publications such as newsletters and membership directories -
Oversees printing and duplicating services -
Maintains communication links with appropriate individuals within the region -
Develops staff to assist in implementing responsibilities such as:
- Printing/duplicating
- Leadership database
- Regional newsletters -
Maintains contact with appropriate staff members at international headquarters top DIRECTOR COORDINATOR (elected by the chorus directors) -
Represents the interests of the regional directors on the Regional Management Team -
Communicates with directors in her region to assess their needs -
Communicates directors' needs and the needs of their chapters to the Team Coordinator and Education Coordinator -
Provides and facilitates a forum for directors at regional events -
Maintains contact with appropriate staff members at international headquarters top EDUCATION COORDINATOR (an international appointment) -
Develops, coordinates, and monitors education programs -
Plans curriculum for educational events such as seminars, workshops, etc. -
Coordinates education needs for quartets and choruses -
Coordinates regional faculty visits to choruses -
Develops a plan, in conjunction with Marketing/Membership Coordinator, for maintaining the integrity of the musical product and administrative processes of chapters in revitalization -
Approves chapters and prospective chapters for public performance -
Approves chapter-at-large quartets for public performance -
Develops a faculty or staff to assist in implementing programs such as:
- Faculty training
- Director Certification
- Young Women in Harmony
- Arranger training
- Quartet training -
Maintains contact with appropriate staff members at international headquarters EVENTS COORDINATOR (a regional appointment) -
Coordinates the physical aspects of all regional meetings and events, including regional competitions -
Inspects facilities to determine if they are suitable for regional events -
Negotiates site contracts for regional events -
Serves as or oversees the work of the chair of the regional convention -
Oversees registration for all regional events -
Develops appropriate forms and mailings regarding regional events -
Develops a staff to assist in implementing responsibilities such as:
- Site inspections
- On site management for meetings
- Mailings and registration
- Competition -
Maintains contact with appropriate staff members at international headquarters top FINANCE COORDINATOR (a regional appointment) -
Prepares and submits to the regional management team the annual budget for the region -
Manages bank accounts and investments and keeps accurate and current records of all financial transactions -
Receives all funds paid to the region and issues all payments -
Holds the sole authority to sign contracts on behalf of the region -
Participates in long-range financial planning -
Coordinates ways and means (nondues income) projects -
Reports about the region's financial condition at meetings of the regional management team and prepares an annual financial statement for the Director of Administrative Services at headquarters -
Submits accounting records for audit at the close of the fiscal year to a qualified person or persons selected by the management team, or for examination or audit at any time as directed by the management team -
Provides advice and training to chorus treasurers and serves as financial consultant to choruses with financial questions -
Provides financial information necessary to complete applications for corporate gifts and grants -
Negotiates contracts for services and equipment -
Develops a support staff to assist in implementing responsibilities such as:
- Grant applications
- Regional Ways & Means
- Bookkeeping -
Maintains contact with appropriate staff members at international headquarters top MARKETING COORDINATOR (a regional appointment) -
Develops, uses and teaches communications skills and tools that identify, establish, and maintain relationships among the region, its chapters and target publics -
Develops curricula and tools in public relations/marketing and trains targeted publics at the regional and chorus levels -
Serves as the primary media contact for the region -
Instills within the members of her region an awareness of their relationship to the organization, to the region, and to other choruses -
Plans and implements programs in the areas of membership growth and retention -
Provides marketing and public relations support for regional events, products and programs -
Develops a plan, in coordination with the Education Coordinator, to teach chapters in revitalization ways to attract new members and retain existing ones -
Visits chartered chapters to promote membership growth and retention programs -
Guides prospective chapter(s) through the Steps program -
Maintains contact with chapter-at-large members to ensure their inclusion in regional events, products and programs -
Develops support staff to assist in the planning and implementation of programs such as:
- Publicity
- Steps
- Membership recruitment
- Membership retention
- Chapters in Revitalization -
Maintains contact with appropriate staff members at international headquarters top TEAM COORDINATOR (a regional appointment) -
Facilitates the meetings of the management team -
Coordinates the agenda for management team meetings with input from team members -
Reviews and approves all chapter standing rules -
Reviews regional standing rules and job descriptions, and makes recommendations to the team for necessary revisions; submits revisions to regional standing rules to the Director of Corporate Services for approval -
Monitors implementation of the region's long-range plan -
Maintains the regional calendar -
Is the link to all Team Coordinators/Presidents in the Region -
Develops a support staff to assist in implementing responsibilities such as:
- Chapter standing rules review
- Regional calendar and Date Clearance Form
- Coordinates Regional "Road Shows" -
Maintains contact with appropriate staff members at international headquarters top
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